Stock counts drifted out of sync between the warehouse system, point-of-sale and online store, leading to overselling. Prowess built an automated sync pipeline that reconciles inventory across all three in real time.
The Challenge
Stock counts drifted out of sync between the warehouse system, point-of-sale and online store, causing regular overselling.
“We were manually reconciling three separate stock counts every single week, and they never quite matched.”
The Requirement
The automation needed to do three things well:
1. Keep stock counts consistent across the warehouse system, POS and online store.
2. Flag a discrepancy automatically instead of relying on a weekly manual count.
3. Give the team a simple view of stock status across every channel.
The Approach
Prowess mapped how stock moved across all three systems and where the sync gaps showed up, then built a lightweight pipeline that reconciles inventory automatically between them.
What We Built
The automation covers three pieces:
01 / Real-Time Sync: Keeps stock counts consistent across warehouse, POS and online store.
02 / Discrepancy Alerts: Flags a mismatch automatically instead of waiting on a manual count.
03 / Reporting Dashboard: A simple view of stock status across every channel.
The Outcome
Inventory counts reconcile automatically across every channel, and the team gets an alert if something doesn't match up.
Real-Time
Inventory sync across all three channels
Auto
Discrepancy alerts instead of manual checks
8 Wks
From kickoff to production rollout
“We're not manually reconciling stock counts anymore — the system flags a mismatch itself if something's off.”
